Order of registration of a business trip abroad:
To start the procedure for issuing a business trip abroad, it is necessary to receive from the host party an INVITATION (notification of admission to study or a grant, etc.), issued in the name of the rector of the BNTU Kharitonchik S.V., in which the full name should be indicated. invitee(s), the dates of the event/training/internship, the name of the event (programme/mobility project, conference/seminar, internship, etc.), as well as all financial conditions.
For advice, you can contact the Department of International Programs, Exchanges and Protocol of the Faculty of International Cooperation (FMS)
, Minsk, Nezalezhnosti Ave. 67, room 125 tel. +375 (17) 350-67-91 e-mail: icd@bntu.by
If the received document is in a foreign language, it must be translated into Russian and certified by the Department of International Programs, Exchanges and Protocol (FMS). An invitation with a certified translation must be submitted for registration to the documentation support department (room 248) to receive a decision from the university management.
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If you are a full-time student at BNTU: The decision to send abroad during school hours is made by the rector on the basis of a memorandum submitted no later than 15 calendar days before the date of departure. Requirements for the content of the report Reporting note on direction:
The memorandum should contain information on WHO, WHERE, WHEN, FOR WHAT PURPOSE and FOR WHOM'S EXPENSE it is proposed to send abroad, namely, information on:
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If you work at BNTU: The decision on business trips abroad is made by the rector on the basis of a memorandum submitted no later than 15 calendar days before the date of departure. Note: in case of sending abroad for a period of more than 10 days for the purpose of training (advanced training, internship, participation in a conference, seminar and other educational events), it is necessary to obtain the approval of the Ministry of Education of the Republic of Belarus. This procedure additionally increases the time for issuing a business trip by up to 14 calendar days. Requirements for the content of the report: The memorandum on the employee's secondment is prepared on behalf of the head / dean at the main place of work and part-time work in the name of the rector of BNTU. The memorandum should contain information about WHO, WHERE, WHEN, FOR WHAT PURPOSE and FOR WHOSE PAYMENT it is proposed to send abroad, namely, information about:
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IT IS IMPORTANT TO KNOW!!! |
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In case of payment of expenses for the direction of the student at the expense of non-budgetary funds of the BNTU, the memorandum is endorsed by the first vice-rector (office 226). If a student sent abroad works at BNTU or a branch of BNTU "NIPI", then the memorandum must contain complete information about the place and position of work, the expediency of sending as an employee and must be endorsed by the head of the structural unit at the place of work. The following documents are attached to the report:
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If it is assumed that travel expenses will be paid from the funds of the BNTU or the branch of the BNTU "NIPI", the memorandum is endorsed by the first vice-rector and chief accountant of the BNTU or the vice-rector for scientific work and the chief accountant and PES of the branch of the BNTU "NIPI" (according to the source of funding). If a worker sent abroad is trained at the BNTU on a full-time basis, then the memorandum must contain complete information about the place of training, the expediency of being sent as a student and must be endorsed by the head of the place of training. The following documents are attached to the report:
In case of sending abroad for a period of more than 10 days for the purpose of training (advanced training, internship, participation in a conference, seminar and other educational events), the following documents must be submitted to the Ministry of Education of the Republic of Belarus no later than 14 days before departure: |
After obtaining the consent of the rector of the university to send an employee and / or send a student abroad (for up to 10 days) or after the consent of the Ministry of Education of the Republic of Belarus (for a period of more than 10 days), the following documents are drawn up:
If necessary, an employee or student sent abroad independently arranges a visa and insurance policy against accidents and illnesses for the duration of a trip abroad, books a hotel, purchases tickets and resolves other organizational issues related to the trip.
During a business trip it is important:
Note: Daily expenses (for food) do not need to be documented.
Upon returning from a business trip abroad, you must provide:
1. A report on the expenditure of the advance is prepared jointly with the accountant for a business trip abroad within 3 calendar days from the date of return from a business trip.
Attached to the report are:
2. A report on the results of the business trip is prepared within 10 days from the date of arrival. The report on the business trip should reflect the fulfillment of the assignment to the maximum extent, the course of negotiations abroad, including bilateral meetings, the agreements reached, contain conclusions and specific proposals based on the results of the business trip from the point of view of the prospects for the development of cooperation between the university and foreign organizations in the field of education and science. In case of non-fulfillment of individual items of the task, the reasons are indicated.
Trip report:
All reports are coordinated by the Dean of the FMS, Vice-Rector for Academic Affairs and approved by the Rector of BNTU. The report on the results of the trip approved by the rector of BNTU is stored in the Department of International Programs, Exchanges and Protocol of the FMS.
Note: In the case of sending a student, undergraduate or graduate student abroad without saving the payment of the scholarship, upon return, the student must write an application for the renewal of the payment of the scholarship. Based on this application, the dean's office or the department for the training of highly qualified scientific personnel (according to the place of study) prepares an order to resume the payment of the scholarship.
